Volunteer Coordinator

Job Information

  • Location: Asheville, NC
  • Close Date: 2/28/2020
  • Hiring Organization: SouthWings
  • Contact Name: SouthWings Search Committee
  • Contact Email: search@southwings.org
  • Job Website


Since 1996, SouthWings has provided a network of volunteer pilots to advocate for the restoration and protection of the ecosystems and biodiversity of the Southeast through flight. Conservation groups working to halt destructive resource extraction and use practices, to identify and eliminate pollution sources and events, or to permanently protect ecologically valuable lands use SouthWings volunteer flights to become better informed about natural assets while collecting valuable data, including photo and video documentation, for their campaigns. Our volunteers’ flights also inform business leaders, key legislators, landowners, community members, and media representatives who can then influence desired private, legislative, and agency action.

SouthWings currently has five full-time staff and more than 60 volunteer pilots, whose generosity and dedication form the backbone of the organization’s service to the Southeast. It has a strong network of relationships with regional conservation and flight partners. It has an enthusiastic and committed Board of Directors, a talented, experienced, passionate staff, and solid finances. The organizational culture can be described as professional yet down-to-earth, dedicated to the mission, and committed to setting and achieving high standards.
SouthWings arranges flights with volunteer pilots throughout 11 southeastern states and the Chesapeake Bay watershed. Its central offices are located in Asheville, NC, with program staff based in satellite offices on the Gulf Coast and the Chesapeake Bay watershed.


Our Volunteer Pilot Network is the heart of this regional, environment-focused volunteer pilot organization. SouthWings’ Volunteer Coordinator will support and coordinate the organization’s evolving framework for recruiting new volunteer pilots to serve our partners across the Southeast. SouthWings is currently working towards a new peer-to-peer volunteer outreach structure, modeled on best practices from sister volunteer pilot organizations. Under this new structure, the Volunteer Coordinator will be the primary staff member supporting a recently formed Aviation Advisory Committee and a new Volunteer Pilot Mentorship Program. The Volunteer Coordinator will serve as the staff hub for the volunteer-led committee and mentorship program, as well as all-volunteer pilot recruitment activities. In addition to supporting volunteer outreach work, the Volunteer Coordinator will assist in maintaining current membership in the volunteer network. The Volunteer Coordinator will need to work effectively with a wide range of people, with a primary commitment to facilitating the work of volunteer pilots.

The Volunteer Coordinator will be based in the Asheville, NC area and may at times require travel (up to 10% of the time), including attendance at SouthWings’ annual volunteer pilot fly-in event (hosted in various locations throughout the Southeast). Weekend and evening work will be required in order to accommodate volunteers’ schedules. The Volunteer Coordinator will work out of the main office in Asheville, NC.

The Volunteer Coordinator is a full-time position (40 hours/week). The Volunteer Coordinator reports to the Executive Director (ED) and supports program staff positions, as well as the volunteer-led Aviation Advisory Committee and Volunteer Pilot Mentorship Program.

Responsibilities include:

Volunteer Pilot Outreach and Recruitment

• With guidance from the Aviation Advisory Committee, construct and lead the implementation of volunteer pilot (VP) recruitment plan.
• Maintain calendar of key general aviation events (e.g. AOPA regional fly-ins and Sun ‘n Fun) with guidance from Aviation Advisory Committee; arrange and assist with planning for VP attendance at these events.
• Serve as the primary staff support for the volunteer-led Aviation Advisory Committee, including convening committee, recording decisions, and, in collaboration with ED, collecting and prioritizing aviation-related questions that arise to facilitate setting meeting agendas.
• Continue ongoing VP recruitment mailing campaigns.
• Respond to VP requests for recruitment materials.
• Implement other VP recruitment activities as directed by ED or Aviation Advisory Committee.

Welcoming New Volunteer Pilots

• Volunteer Pilot Mentorship Program: assist with the build-out of this new program that will move the organization to a volunteer-led, peer-to-peer model for welcoming new VPs to the network. Once the new structure is fully established, we anticipate that key response.



• Masterful juggler of details, effective at wrangling and organizing paperwork.
• Strong interpersonal skills and experience managing volunteers and/or committee-style structures.
• Experience with logistics and event planning.
• Self-motivated and comfortable structuring time efficiently while working independently.
• Creative problem-solver, flexible and capable of adapting to changing priorities.
• Familiarity with interacting with databases, as well as new technological trends and applications.

The ideal candidate will also have:

• A demonstrated commitment to organizational excellence.
• Sensitivity and passion for the environment.
• An interest in general aviation and/or experience interacting with pilots.


$37k – $39k annually

SouthWings values a healthy work-life balance. Benefits include paid time off, retirement benefits, and a flexible work schedule within the standard work week.

Application Instructions

Position open until filled.

To apply, please send a letter of interest and resume via email only to:

SouthWings Search Committee


Please, no phone calls.

SouthWings is an equal opportunity employer and is committed to recruiting from a broadly diverse pool of qualified candidates for the position.

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